Material Selection Policy
Material Selection Policy – Curtis Memorial Library, Brunswick, Maine: Approved by Curtis Board of Directors 1-21-10
A written materials selection policy aids the Library staff in building a useful, well-rounded collection to meet the needs of the community. A policy statement also helps the Board to determine whether the staff is doing an acceptable job of building a collection that is relevant to community needs and one that meets accepted standards of quality. Finally, a policy statement helps to answer question from the public regarding the presence or absence of certain materials, and shows the basis on which materials have been selected.
- The library, under the direction of the Director, and with the participation of the staff, will provide any materials which help meet its objectives. Materials may include books, periodicals, pamphlets, newspapers, pictures, slides, films, videos, music scores, maps, recordings, microforms, computer software, and electronic information services.
- The library will not furnish readers or textbooks needed for formal courses of study in local schools or institutions of higher learning. The library will not select for inclusion in its collection, material required for courses offered in the area unless such materials meet the objectives of library services. Providing library resources for local schools and institutions is primarily the responsibility of those schools and institutions.
- It is the policy of the library to maintain an up-to-date collection of the standard works in all fields of knowledge; this collection is to be supplemented with materials on current issues and items in great demand.
- The library will keep itself informed of other publicly available resources in the area to avoid unnecessary duplication.
Method of Materials Selection
Any materials selection policy must be fairly general, and librarians must always exercise their knowledge and experience of all library materials and of the community served. Certain methods and principles must be followed as closely as possible.
- Criteria: Each type of material must be considered in terms of its own merit and intended audience. All selections, both purchases and gifts, must meet some of the following criteria:
- Appeal to the interests and needs of individuals in the community
- Permanent value as source material or interpretation
- Vitality and originality of thought
- Contemporary significance
- Artistic excellence
- Entertaining presentation
- Accuracy and objectivity
- Suitability of physical form to library use
- Skill, competence of the author
- Relations to other materials and existing areas of coverage in order to maintain a well balanced collection
- Technical quality in selection of non-book material
- Reviews: Reviews in professionally recognized periodicals are a primary source for material selection. Standard biographies, booklists by recognized authorities and the advice of competent people in specific subject areas will be used.
- Requests: All requests from patrons for specific titles or subject requests will be considered. Whenever there is enough demand or interest in a title or subject, an item with unfavorable reviews may be purchased unless it is completely without literary or social value, or the subject in question is already adequately covered by better materials.
- Specialized Materials: Specialized materials of limited community interest will not be ordinarily purchased. Referral to other library collections and interlibrary loan will be used to supply patrons with these materials. Supplementary materials for students and information for specialists are provided on a limited basis.
Withdrawal of Materials
- Materials which are no longer useful in the light of the stated objectives of the library will be systematically weeded from the collection according to accepted professional practices, and based on the following guidelines:
- Remove physically worn out or damaged materials
- Eliminate obsolete information
- Remove duplicate copies of titles which are no longer in demand
- Disposition of withdrawn materials is the responsibility of the Director. Materials may be sold at library book sales, given to other library sales, sold to used book dealers, donated to the fund-raising efforts of nonprofit organizations, or recycled as paper.
Requests for Withdrawal of Objectionable Materials
If a patron expresses objection to material in the library collection, the librarian receiving the complaint will listen to the patron’s concerns, explain CML’s materials selection policy to the patron, and ask the patron if they’d like to fill out a “Request for Reconsideration” form. (A non-librarian staff member receiving the complaint should refer the patron to a librarian.) If the patron chooses to fill out the form, he/she will be told that the form will be given to the Director for consideration and that he/she will be contacted after the Director’s review.
- Upon receipt of a written complaint, the Director and the appropriate materials selector will check reviews on the item in question, determine if it meets the standards of the materials selection policy. The Director will then decide whether or not to retain the material, and will inform the patron of the decision. The Director will also keep the library Board informed of any major challenges to materials in the library. Materials subject to complaint shall not be removed from use pending final action.
Replacement of Lost Materials by Patrons
Patrons are required to compensate the library for lost materials through payment for the items. Replacement copies will not be accepted in lieu of payment.
Approved by Curtis Board of Directors 1-21-10